What is the pricing for The Barn at Windswept Farm?

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The pricing of venue is located on the Pricing page, which details the pricing for different days of the week.  The pricing includes three-day options and are priced accordingly.  Our pricing has no hidden fees or taxes.  The only additional item we request that you provide Event Insurance, which runs approximately $125.00 for the weekend. The event insurance is for your safety as well as for that of your guests.   A damages fee is also required the week before the wedding which is a $500.00 deposit that is returned on Sunday after the venue has been cleaned of all wedding items. This is not an add-on to the pricing as it will be returned to you upon inspection.   We work with Henry Dunn Insurance in Athens, PA but you are welcome to get your own coverage elsewhere.  An online option that we have liked as well is Wedsure as you can easily add the venue and the bartender to your policy, which is required.  

 

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How many people can you accommodate indoors?

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The Barn can comfortably hold up to 148 guests plus the happy couple between the 3 sections of the venue.  No exceptions will be made and last minute guest additions that exceed the 150 total will have to be refused. If you are planning on having a smaller number of guests, the upper level of our barn is especially suited for more intimate gatherings such as elopements and micro weddings. 

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How long can my wedding ceremony and reception be?

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The timeline you create does not have a specific time frame that needs to be followed.  You can begin your ceremony at any time during the day on Saturday and plan forward from there.  We do require that all events be completed by 11:00pm with last bar call at 10:30pm.  In planning your timeline, consider sunset times for your particular day, how long the ceremony will last according to your officiant, whether or not you will be having First Look photos (if you do, that negates the need for cocktail hour while you are having photos taken or you can do both), what meal you would like to share with your guests (lunch/late afternoon/dinner), cake cutting, special dances, etc.  Once you are booked, you will receive your Booked Couples Guide that will have sample schedules and will help you plan out you timeframe. We generally find that a timeframe of 5-6 hours is more than sufficient but the final decision is yours.   

 

What are the bathroom facilities like?

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We have two, brand new bathroom facilities, both of which are ADA compliant and are on the downstairs level of the barn.

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Do you have a separate Bridal Suite and Groom Room?

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Yes, we have a Bridal Suite and Groom Room that you are able to use the day of your wedding. There's enough room for your attendants to join you if you wish and feel free to have your stylists assisting you as you get ready. The Barn is a great spot to spend time while you are waiting for your ceremony to begin.

  

Will there be another wedding on the same day?

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No, we only host one wedding at a time to make sure that your experience is individualized and all the focus is on you.

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What happens in case of rain or inclement weather?

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If you have planned an outdoor ceremony, we can easily accommodate your guests inside the venue.  While there will not be a separate ceremony indoor space, we can place your arch wherever you would like it to be and your guests can remain at their seats to view the ceremony and cheer you on.  The venue will NOT be "flipped" to accommodate an indoor wedding.  

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How do we arrange for a tour of the venue?

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We request that you fill out the Tour Submission Form and send it in to us so that we can schedule a visit

for just you and the decision makers of your wedding.  We are not available unless an appointment has been made.  If you have already been on a tour but would like to come again to take measurements, meet a vendor there, etc. then please complete the Monthly Open House RSVP form and look at the Open House Dates for available dates and times.  

 

Are there wedding vendors and services nearby?

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Yes, we have many vendors and wedding pros to select from.  There are also many forms of accommodation and lodging if you will be traveling to the area.  Please see the Wedding Pros and Vendors page for suggestions.

 

What is the parking situation?

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We have a large, gravel lot with overflow parking in a field.  Both are right next to the barn as well as designated handicap parking spaces nearby.  Also, you are able to drop off any guests at the side of the barn, which sits near the road as there is a handicap ramp available.  Simply pull your car up and drop off any guests that may need extra assistance.

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Can we take photos around other areas of the farm on our wedding day?

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Yes, you are welcome to take photos on our farm and we would be happy to recommend some beautiful spots for you. We have a very large pond filled with beautiful yellow iris at the beginning of June, a wonderful pathway through the woods that make for gorgeous forest pictures and many open fields filled with wildflowers and grasses.

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Can we bring in our own decorations for the walls and ceiling of the barn?

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Aside from placing your own decor on the shelves provided by the structure of the barn, we ask that you do not bring items that will be need to be nailed up on the rafters as they are far too high to reach comfortably.  If you would like to hang items with a sticky tape that is easily removable without adhesive remover or the 3M hooks that pull off, that is fine.  

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Are candles and sparklers allowed?

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Both of these items are fire hazards, which as you can imagine in an original barn, is not something that we can allow at the event.  We ask that you bring flameless candles for the experience as they are the safest option and still provide the glamour and ambiance that you are looking for.

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What time does the music need to end?

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Music on Friday/Saturday needs to end by 10:30pm as this will allow you, your guests, the vendors, etc. to be off property by 11:00pm.  Not only are we a working farm but we want to be courteous to our neighbors as well. Another point to make is that the DJ/Band you hire will need to be self sufficient and able to provide music without using wifi.  While wifi may be available, it is hard to guarantee in this country setting so if they are a reputable outfit, should be able to provide your entertainment regardless.  Remember that we also have a full sound system with a wireless microphone so that is a huge cost saving should you choose to download your own music and not hire a DJ.  

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Can vehicles be left overnight?

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We prefer that vehicles are removed at the end of the event but also understand that sometimes it's 

preferable to leave cars behind.  If vehicles are left behind, it will be at their owner's discretion as we

cannot guarantee the safety of the vehicles as the parking area is not locked.

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Can guests smoke/vape at the venue?

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While we prefer that guests do not smoke at the venue, they are welcome to smoke/vape in the privacy of their own vehicle or at the far end of the parking lot, away from the barn.  

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How will the tables and chairs be arranged for my particular event?

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We will work closely with you to arrange the seating in the way that suits your event style. We have a combination of 14 60 inch round tables and 11 8ft rectangular tables to select from.  Also, one of the defining features of our venue are the 150 wooden CrossBack Chairs that we have purchased for your Pinterest worthy photos. Additionally, we have an absolutely beautiful, hand painted sweetheart table for the bride and groom, should you choose to use it as well as a round table option.  Both can be covered with linens if you prefer.  We also have several folding buffet style tables for the caterer of your choice and linens for those tables should be discussed in advance with your supplier.  

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What time do you suggest we begin our ceremony/reception?

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This is answer is truly dependent on the time of year.  You will need to take into account the times that the sun sets and where and when you want your pictures taken and the monthly temperatures. If you prefer an evening wedding, we suggest starting your ceremony no later that 5:00pm as in certain months it can get dark by 7pm and most of your pictures will not be able to be taken outdoors.  If, on the other hand, lots of outdoor pictures are what you want to have, then perhaps having an early afternoon ceremony will suit your needs better.  We are happy to accommodate various times depending on your photography wishes.  All weddings will be over by 11:00pm and music and bar service will end at 10:30pm. 

  

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Will we be able to have a rehearsal at The Barn the evening before? 

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Yes, you will be able to hold your rehearsal at venue the evening before.  We request that the rehearsal be a period of no more than three hours and that all guests are offsite by 8:00pm.  While we will not be able to move the tables and chairs that have been set, if the upstairs space or tented area has been left available, you will be able to host a small gathering of up to 30 for a dinner provided for at your expense.  

 

Is The Barn heated and cooled?

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Because The Barn is still in its authentic state, this does not allow us to have heating/cooling units throughout.  That said, we do have large free-standing heat lamps to move as needed throughout both floors of the barn and the outside dancing area in case of cooler weather.  Depending on the time of year, be sure to inform your guest of any weather-related garments or items they may want to have handy.  The Bridal Suite does have a cooling unit for warm days.

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How does hiring the vendors work, such as the caterer, DJ, florist, etc.?

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While we will work closely with you in making your selections, ultimately it is your responsibility to make all of the arrangements for any outside needs.  We will be onsite throughout your special day but you are required to have made all of the other arrangements in advance. We have provided several suggestions on the Wedding Pros and Vendors page but your are welcome to use others. We have NO CATERING RESTRICTIONS.  Please provide our names and contact information to each vendor so that we can speak in advance to meet any specific requirements they may have. Specifically for the caterer you select, we prefer a full service caterer who provides bussing for the tables, table service such as water, coffee, champagne toast, cake cutting and serving, setup and cleanup services and adult staff to assist them. That said, we know how expensive catering can be. If you should choose not to select a full service caterer but are interested in making other arrangements, please contact us directly so that we can discuss our expectations with you.  We want your day to be as stress free as we can possibly make it.

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How does The Barn handle alcohol for the bar area?

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It is the responsibility of the couple to make arrangements with the caterer or a bartender certified in the State of Pennsylvania to serve alcohol at the wedding.  That arrangement needs to be made in advance with the caterer or individual who will be serving and proof of insurance will be needed from both.  A reminder that no outside alcohol may be brought in by guests from their cars, own coolers, etc. 

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The types of alcohol that may be served can include wine, beer, mixed drinks, etc.  We ask that NO shots be served at the event.  Also, should you choose to use beer kegs, a maximum of two may be used due to their weight and size.  If you choose to use a beer buggy/cart as self-serve option, a licensed bartender will need to be at that location to monitor it's use throughout the event.

 

The bartender we prefer to use is RAMP certified and can be contacted directly.  She is Whitney Sheeley at 570-772-8750.  Whitney is certified in the state of Pennsylvania and also carried her own alcohol liability insurance.  Having an insured bartender is non-negotiable as we want you and your guests to be safely covered in the event of an issue. 

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The only way we can make an exception is if you are using a caterer who brings a bartender who is insured under their policy or if the bartender you hire has personal alcohol liability insurance.  They will have to provide a copy of their RAMP certification as well as copy of their insurance for the wedding evnet. 

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Who needs to be covered for the event insurance for the weekend?

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Making arrangements for event insurance doesn't need to be difficult.  Just remember to follow the parameters in the contract and then add on any additional coverage you may require.  The main coverage to remember is the Alcohol coverage for you, your guests and your bartender.  When hiring bartenders for the evening, please make sure that you they are covered through either the caterer you have hired or have the ability to provide their own insurance.  It is imperative that they are covered under someone's policy for safety reasons for both you and your guests.  We have had many brides use WEDSURE and find that this is the most cost effective option for you.  That said, you are welcome to use any company that will cover both you and the venue as additionally insured. Additionally, Wedsure does NOT cover bartenders at this point in time so please bear that in mind.  ​

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Do you provide china, linens, cups, silverware, etc.?

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While we do not provide these items, they can easily be obtained through your caterer or with a wonderful company we work with called Shabby Sisters out of Rome, Pennsylvania.  They offer all sorts of custom linens, place settings, stemware, silverware and even wooden tops for the rectangular banquet tables.

 

Is there a deposit required?  When are the additional payments due?  What happens if I have to cancel the wedding or the venue needs to cancel for a situation like a government or state shut down?

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Yes, when the contract is signed, we require a $1,000 deposit to hold the date.  After that, we require a 2nd installment 9 months before the wedding of $1,250.  The final installment will be required 3 months before the wedding and the amount will depend on the day/days you have chosen.  These time frames are non-negotiable and you will be sent reminders that an installment is due.  If you fail to send in the next installment at the agreed upon date, the previous deposits will be non-refundable and the date you selected will no longer be held.  If for some reason the venue needs to cancel, all monies will be returned to the couple and a reschedule will be planned for.  If a situation like government or state shutdown occurs, monies will either be refunded or the event will be rescheduled to another date, depending on the couples' preference. 

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How do I reserve a date?

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We recommend that you contact us by email, stating your desired date and time frame to see if we are still available.  You will hear back from us and we will start the process from there.  We do not hold requested dates without a signed contract and the funding.

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What form of payment is accepted?

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We accept cash or check only.  We require a $1,000.00 deposit and then the remaining payments are broken up into two more installations.  Or you may take advantage of the full payment option that is detailed in your contract.

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Is there a wedding day coordinator?

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The simple answer to that is "no" as that would be an entirely separate career path!   That said, we are onsite during the weekend of your event and will help as much as we can to get your decor in place.  We also offer extensive information to our booked couples on sample wedding day timelines, seating chart examples, etc. so that your planning becomes an easier process for you.  You are also welcome to hire a "day of" coordinator should you choose.  

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What is the event "clean-up" process?

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At the end of your event, the cleaning can begin!  You are responsible for removing all of the personal items that you brought into the venue.  That can be done either Saturday night after the wedding or on Sunday until noon. If you have hired Shabby Sisters and need to rinse the plates, etc. that you have rented, we will provide a rinse station for you on the outside of the barn.  They can then be placed back into the totes they came in.  If this is the case, please make sure you have identified in advance who will be staying after the event to rinse them that evening and repack them.  You will also need to have all garbage/trash placed in the provided containers.  We will dispose of the trash for you after it has been gathered into the bags we give you.  As for the tables and chairs, any that have been placed on the pavilion portion of the venue will need to be brought inside the barn so that they can be secured for the evening.  

 

Can we take photos around the farm on our wedding day?

 

Absolutely and you are welcome to view the page that shows some of the spots we think are gorgeous around the farm!  Your photographer is also welcomed to come out in advance and scout out the best photo opportunities for your event.  Just let us know when they will be coming! 

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