The Barn at Windswept Farm would like to thank you for your interest in our wedding venue. We are excited to have received your Tour Submission Form and will contact you shortly to find a day and time that works with your schedule.
Please remember the following before you arrive for your tour so that we can personalize your
experience and have answers to any questions you may have:
*Please have a date/dates selected from the Available Dates calendar that is on the website
*Please have your wedding budget in mind for the entire event
*Remember that you will receive one tour per couple and to bring the people with you who are the decision makers for your event.
*No Available Dates can be guaranteed until a contract is signed, which can be done at any time
*Please give us 24 hours notice if you are going to have to cancel your scheduled tour via email at
thebarn@windsweptfarmweddings.com
*The directions to the venue are enter 393 Pas Road, Ulster, PA 18850 into your chosen map system
Finally, please remember that our main concern is YOU and that we are here to help you plan your special day. We know that a venue has one chance to create lasting memories for your wedding and we are looking forward to seeing you soon so that you can share your vision with us.
Planning Tools and Resources
We are located at 3000 Mac Road in Ulster, PA. GPS isn't always accurate so the crossroad to look for is the corner of Mac Rd and Shotgun Hollow Rd.
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From Rt. 6 - Turn onto Mac Road off of Rt. 6 in Burlington, PA. Follow the road up to the top of the hill (approximately 3 miles) and turn left at the top of the hill as Mac Road continues. In a half mile, you will see the venue at the corner of Shotgun Hollow Rd and Mac Rd. The parking area is past the barn on your right.
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From Rt 220 - Off of Rt. 220 in Ulster, turn onto Covered Bridge Rd. You will come to a stop sign, Continue straight on Covered Bridge Rd. The road will fork up ahead and you will turn right onto Shotgun Hollow Rd. Continue until the end and the venue will be on your right. Turn right onto Mac Road and go past the barn to the parking area on the right.
Guest Tables
Number of Tables Size Tablecloth Sizes
14 Round 5 ft (60 inch) 120 inch round to floor 11 Rectangular 8ft (96 inch x 30 inch) 156 inch by 90 inch to floor
3 Rectangular 6 ft ( 72 inch x 30 inch) 132 inch x 90 inch to floor
1 Rectangular 4 ft ( 48 inch x 24 inch) 108 inch x 84 inch to floor
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Crossback Chairs
19 inches to seat from floor/36 inches to top of chair/20 inch width
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Ceremony Area Aisle
10 Center Benches on each side of aisle (40 ft from first to last bench)
5 benches each on both sides of center rows
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Pergola in Ceremony Area
7 ft H x 8 ft D x 12 ft W
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Local Restaurants
Towanda - The Flying Taco, The Community Cup, Oliver's Restaurant
Athens - Beeman's Family Restaurant, Applebees, Grace Chinese Buffet
Sayre - Bluestone Brewery, OIP Pizza, Bri Marie Restaurant
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Local Attractions
Ithaca - The Finger Lakes and their many surrounding towns, Cornell University
Watkins Glen - State Parks, Racing Parkway
Elmira, NY - shopping, restaurants, movies
Binghamton, NY - shopping, restaurants
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Determine Guest Count (Must invite less than 150 - Max capacity is 150 at venue.
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Set Your Budget (Please make sure you have a finalized budget before booking vendors. It will be extremely helpful to you later in the planning process and should reduce stress. Include a 10% buffer in your budget for misc. items.)
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Book The Barn
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Consider which hotels you may be interested in although block booking is not necessary in our area.
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Book Vendors - Planner, Photographer, Videographer, Florist, Officiant, DJ, Caterer, etc.
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If you plan on using a wedding planner, they are typically booked before booking a venue or immediately after.
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Generally after booking a venue, photographers are booked next.
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Next, I would book the remaining vendors in order of importance to you.
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I would have the caterer and bar service booked at least 6 months prior to your wedding date unless you have a short engagement period.
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Purchase Wedding Attire - Many dress shops have long lead times.
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Finalize Guest List
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Take Engagement Photos
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Schedule Tastings & Vendor Meetings
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Send Save The Dates [Optional]
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Order Invitations
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Schedule Hair & Makeup Trials
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Rent linens
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Register for Gifts
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Arrange for Transportation [Optional]
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Create a Family Photo Must-Have List For Photographer
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If you don’t do this you are very likely to miss important photos you wish you had with family.
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Set Shower and Party Dates
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Send Invitations
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Obtain Marriage License
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Organize Tips / Gratuity
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Send Shower & Party Thank You Cards
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Finalize Music Selections - REMIND DJ NOT TO DEPEND ON THE BARN WIFI
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Write Vows [Optional]
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Determine & Communicate Wedding Day Responsibilities
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The Barn will ask that you select a “Decision Maker for the Day.”
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Determine who will be helping your bridal party line up to walk down the aisle. If you don’t have a planner, we suggest a friend or family member not in the wedding.
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Meet with Karen one month before at the venue to finalize your wishes.
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Confirm Timeline With All Vendors / Family / Bridal Party
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Contact Those Who Didn’t RSVP
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Finalize Seating Chart [Optional]
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Get Nails Done - Hair Trim
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Clean Rings
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Pack All “Details” Into One Box for Photographer (Jewelry, shoes, invite, etc.)
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Rehearse Your Ceremony - Make sure parents/grandparents practice too
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Get a Good Night's Sleep
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Enjoy Your Wedding Day - Take a moment to stop and soak in your event during the day
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Send Thank You Cards & Write Vendor Reviews
With a First Look on Saturday
10:00 - Arrive Onsite, makeup, Bridal Suite
12:00 - Put on your dress
12:30 - First look photos
1:00- Photos with the bridal party
1:30- Family photos - YOUR FAMILY HAS TO BE READY ON TIME
*Please make sure you have a WRITTEN list of family photos needed
2:00 - Ceremony
2:30 - Bar Opens
2:30 - Couples Portraits
2:30 - Appetizers for guests
3:30 - Couple announced
4:00 - Buffet Opens and Toasts
5:00 - First Dances
6:00 - Cut the cake/serve dessert
10:00- Last call at the Bar
10:00- Final Song
10:30 - Pack gifts into car
10:30 - Say Goodbyes, Remove Items From Dressing Rooms, etc.
11:00pm - All guests will be gone from the venue and the caterer and staff will be finishing up cleaning.
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WITHOUT a First Look
11:00 - Arrive at Bridal Suite, possible makeup done
1:00 - Put on your dress
1:30 - Photos separately
2:00 - Ceremony
2:30- Bar and Appetizers
2:30- Family photos - Family MUST be ready and stay close
*Please make sure you have a WRITTEN list of family photos needed
3:00 - Bridal Party Photos
3:30- Couples Portraits
4:00 - Buffet and toasts
5:00 - First Dances
6:00 - Cut the cake/serve dessert
10:00 - Last call at the Bar
10:30 - Say Goodbyes, Remove Items From Dressing Rooms, etc.
11:00 - All guest are gone from venue and vendors are cleaning
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There are several floor plans for your guest seating that we have found work well in our particular space. In general the seating works well if you plan on about 48 each in the upper and lowel levels of the venue and/or about 100 in the pavilion area. Please see the attachments below for three floor plans that work the best in our space, The first decision you need to make is where you would like your dance floor to be. Then the guest tables can be filled in according to the number of guests and your particular needs.
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The samples below show the dance floor on each level and are for guest counts of 150. If you have less than that, remove tables according to your numbers so you will have an idea of what fits the best.
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When you come to your Planning Meeting the month before your wedding, we will go over all of your thoughts for the space and review the floor plan you have selected. The final decision will be made on the Friday of your wedding weekend when we put everything in place and make sure it is as you have requested.
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